Event Planner & Run-of-Show Dashboard

Event Planner & Run-of-Show Dashboard — What happens, when, and who owns it — with the clock doing the arithmetic.

The timing half of event planning, which none of the other Stockly event templates covers: ec-001 plans a wedding, ec-006 tracks the money, ec-009 handles guests and vendors — this one answers what happens at 14:20, who owns it, and what moves when something runs long. A run of show where start and end times calculate themselves, so lengthening one item shifts every later one; a task timeline with a live overdue count against a date you set; supplier arrival and departure times; room layouts and set-up owners; and a dashboard that reads all of it. Plus printable one-page run sheets to hand to each owner, a walkthrough checklist, contact cards, a pack-down list and a debrief.

What's inside

• Run of Show sheet: start and end times computed from durations — change one duration and every later start moves with it, pre-filled with a 16-item example day
• A day-start cell you set once: the whole schedule re-times itself around it
• Task Timeline sheet: owner, due date, weeks out, status and a blocked flag, with open, overdue and blocked counted against a reference date you control
• Suppliers & Contacts sheet: role, contact, phone, arrival and departure times, and what each one needs on site
• Rooms & Setup sheet: space, layout, capacity, set-up time and who owns the set
• Dashboard: first item, last item, total run minutes, owners named, tasks open, done, overdue and blocked — all cross-sheet, all live
• Printable one-page run sheet — print one per owner and give them only their own rows
• A 15-point rehearsal and walkthrough checklist, walked in the order the day happens
• A cut-out on-the-day contact card
• A 14-point pack-down checklist, for tired people at the end of a long day
• A 6-question post-event debrief you can answer in twenty minutes

How it works

The PDF guide walks you through step by step, with ready-to-use wording you can adapt. The XLSX tracker comes pre-filled with example data — fill the gold cells and every total and status updates automatically.

Specifications

• Format: PDF guide + XLSX (live formulas) + read-me
• Works in: Word, Google Docs, LibreOffice, Excel, Google Sheets
• License: full rights — use, edit, rebrand & resell
• Updates: free for life

Full rights

Sold with full rights: use it personally or with clients, edit anything, and even rebrand and resell it — keep 100% of the income, no attribution required. Customise before reselling (marketplaces reject identical duplicates).

Please note

Event planners and celebration material — example names, dates and entries are illustrations to adapt to your own event, for personal organisation. Digital download — delivered instantly, so all sales are final; future updates are free.